Minutes of the Organizational Town Board held Monday, January 3, 2011, at 5:30 PM, at the Keene Town Hall. The following Town Board Members were present: William B. Ferebee, Supervisor, Paul R. Martin, Robert M. Biesemeyer, Marcy A. Neville and Lawrence Jaques, Members of Council. Also present was: Ellen Estes, Town Clerk.

The Chairman, Mr. Ferebee, called the meeting to order at 5:30 PM.

The first discussion was in regards to the position of Town Historian.
The Town Board discussed what they would like to see done with the inventorying of the archives in the locker at the Keene Library.
Mrs. Estes said that when Mrs. Hall called today to accept renewal of this position, she said she had been cleaning and photographing items in this archives.
Mr. Martin said he would like to see a glass case at the Holt House which could be used from time to time to display items from the archives or pictures of these items.
The Board said they would like to see accountability of time spent working in this position.

The Board reviewed and adopted Resolutions No. 1 - 11 through 6 - 11. Resolution No. 7 - 11, Appointing a Deputy Superintendent of Highways, will be adopted at the next Town Board Meeting. The Board then reviewed and adopted Resolutions No. 8 - 11 through 14 - 11.

Before adopting Resolution No. 15 - 11, the Board discussed the position of maintenance man.
Mr. Biesemeyer said he felt this was a position that could be eliminated saying that the only problem would be having the sidewalks plowed.
Some of the other duties discussed that are done by the individual holding this position were mowing in the summer and garbage runs for the Town buildings.
Mr. Biesemeyer felt the Board should take a hard look at the savings if this position was eliminated.
The discussion evolved into a discussion of creating a Department of Public Works which would consolidate duties performed for all departments of the Town.
Mr. Ferebee suggested waiting and having this discussion when Bruce Reed, the Highway Superintendent, was present.
Mr. Jaques suggested holding this discussion at next Tuesday's Meeting.
Mr. Ferebee said he couldn't be here that night and suggested the end of the month meeting.
Mr. Biesemeyer said he would like to see better cooperation between the highway and other Town departments.
It was decided this discussion would be held during the end of the month meeting when Mr. Ferebee and Mr. Reed can both be present.

The Board adopted Resolution No. 15 - 11 and went on to review and adopt Resolutions No. 16 - 11 through No. 23 - 11.

The Board then discussed Resolution No. 24 - 11, the Resolution Authorizing Health Insurance Coverage.
This resolution has been rewritten to include that employees hired after January 1, 2011 will be responsible for 10% of their single policy, which is subject to change throughout the employee's term of employment. This was discussed and agreed upon at the Town Board Meeting held December 28, 2010.
There was further discussion about changing the reimbursement policy or adding buyouts. In the end, no additional changes in were made.
The Board adopted Resolution No. 24 - 11 with the aforesaid amendment included.

The Board reviewed and adopted Resolutions No. 25 - 11 through No. 29 - 11. Before adopting Resolution No. 30 - 11, Resolution Imposing Personnel Administration and Supervision Power on the Town Supervisor, the Town Board agreed to amend it adding "with the exception of Clerk to the Supervisor and seasonal part time employees." They went on to adopt Resolutions No. 30 - 11 through No. 50 - 11.

Mr. Martin asked to include another resolution regarding the annual Au Sable River Association contribution.
The Board agreed and adopted Resolution No. 51 - 11, a resolution Authorizing Annual Contribution to the Au Sable River Association. This resolution has been added to the packet of annual resolutions reviewed annually.

Resolution No. 52 - 11
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, with all business having been transacted, this meeting be adjourned. This resolution was seconded by Mr. Biesemeyer.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes

The meeting was adjourned at 6:33 PM.

Ellen S. Estes, Town Clerk
January 6, 2011

William B. Ferebee, Supervisor
Paul R. Martin, Councilperson
Robert M. Biesemeyer, Councilperson
Marcy A. Neville, Councilperson
Lawrence Jaques, Councilperson