Minutes of the Bi-Monthly Meeting held Tuesday, April 24, 2007, at 5:30 PM, at the Keene Town Hall. The following Town Board Members were present: William B. Ferebee, Supervisor, Marcy Neville and Lawrence Jaques, Members of Council. Absent: Paul R. Martin and Robert M. Biesemeyer, Members of Council. Also present: Ellen S. Estes, Town Clerk.

Mr. Ferebee informed the Board that he had received a request on behalf of the National Sports Academy to use Marcy Field to practice lacrosse. He said they would supply a certificate of insurance.

Resolution No. 98 – 07
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the National Sports Academy be given authorization to use Marcy Field for lacrosse practice. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Resolution No. 99 – 07
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that John DeZalia be appointed to the Board of Assessment Review, for the term that began 10/1/2006 and expires 9/30/2011. This resolution was seconded by Mr. Jaques.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Resolution No. 100 - 07
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the application for highway permit submitted by The Mountaineer for Saturday, June 16th for their annual trail run which comes out along the Beede Road be accepted and approved and that the fee be waived since this is a not for profit event. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Mr. Ferebee informed the Board that he had received 2 proposals on the re-shingling of the Community Center roof.

Resolution No. 101 – 07
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that authorization be given to award the re-shingling of the Community Center roof and replacement of rotted plywood to Guy Smith, at the price of $9,500. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Mr. Ferebee said he had received the request from Mrs. Estes that the May Bi-Monthly Town Board Meeting be held a week early, due to the Memorial Day Weekend, for ease of processing the minutes and accounting paperwork.

Resolution No. 102 – 07
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the date of the May Bi-Monthly Town Board Meeting be changed from the last Tuesday of May to the Fourth Tuesday of May, to keep the meeting from conflicting with Memorial Day Weekend outings. This resolution was seconded by Mr. Jaques.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Mr. Ferebee shared a letter sent by Rob Hastings on behalf of the Farmers Market regarding Marcy Field. Mr. Hastings request was to have the Town Board reconsider and allow the Farmers Market to install the semi-permanent stake system used last year. He felt that the stake hit by a lawnmower, resulting in damage to the side of a nearby truck, was probably not even one of theirs, though they did settle the insurance claim.
Mr. Ferebee said he had spoken to the Town Attorney, who said that a stake left in the ground, not being part of the natural ground, could leave the Town open for liability.
Mr. Jaques said he felt that the Farmers Market is an asset to the Town and is in favor of helping the effort out.
Ms. Neville suggested writing to the Farmers Market and stressing that they can not use anything sharp and that there can not be anything sticking out of the ground. She suggested that they sign an agreement to accept all liability along with agreeing to pay for any damage done to equipment, etc.
Mr. Jaques and Ms. Neville both agreed that they have no problem with permanent anchors.
Mr. Ferebee said he will draft a letter to the Farmers Market and have them file a waiver with the Town.

Mr. Ferebee said that Mrs. Hickey made a request to him that the Town authorize the Town maintaining a credit card in the office for the purpose of ordering supplies. He said he and Mrs. McDonough have talked about this before and are both in favor of the idea.

Resolution No. 103 – 07
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the authorization be given for the Town to apply for a Credit Card with a $3,000 limit and that the voucher accompanying the payment for any credit card purchase be submitted by the purchaser. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Resolution No. 104 – 07
Mr. Ferebee offered a resolution and moved its adoption. Be it resolved, that Mr. Reed has requested authorization to sign the Town’s CHiPs Agreement to Spend Highway Funds on the Schaefer Road, a distance of 1.2 miles. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

Mr. Ferebee informed the Board that the attempts at trying a recycling swap shop was not done far enough ahead of time for bulky days, he said it would be tried again next bulky days.
Ms. Neville suggested that maybe next time we could be ready with a tent.

Mr. Ferebee shared a letter from Harrison Caner with the Board regarding an accident involving his own truck with a Town truck back in November of 2005.
Mr. Caner’s request was for reimbursement of the $381.26 that his dealership has advised him he would lose on the trade-in value since the truck has been involved in an accident.
This matter was discussed.
During discussion, the fact that Mr. Caner originally came to the Town Board asking for his deductible, at which time he was told if he could show proof of paying the deductible, the Town Board would be willing to look at the matter again. At this time, he could not show proof.
Mr. Ferebee said that the Town’s legal counsel had advised that the Town is not responsible for depreciation.
The Town Board Members present were in agreement with the legal counsel’s advise.

Ms. Neville said she had spoken with Mr. Slycord who informed her that the APA is getting ready to move on enforcement of a particular case of junk removal.
Mr. Ferebee said he has been working with the local property owner and believes this individual plans to move forward on cleaning up his property.
Ms. Neville suggested that a letter be drafted to the APA letting them know the Town is working on this particular individual’s property and if that person does not comply the Town will notify the APA.

Ms. Neville also initiated a discussion regarding training for Planning Board Members.
Mr. Ferebee said he had talked to the Town of Jay about a joint training being held locally. He said he was told that the Town of Keene needed to adopt a resolution mandating training and then training could be set up for a group of members from both Towns.

Resolution No. 105 – 07
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the Town of Keene require each Planning Board Member to attend 4 hours of approved training per year. This resolution was seconded by Mr. Jaques.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

There was a brief discussion regarding the Town’s Bi-Centennial celebration and the committee’s interest in having Mr. Jaques handle a fireworks display at Marcy Field on New Years Eve.

Resolution No. 106 – 07
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the following bills be accepted for payment, including those that were post paid. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

General Fund bills No. 194 – 212 $28,685.81
Highway Fund bills No. 63 - 71 10,385.66
Library Fund bills No. 47 - 53 854.11
Water Dist. #1 bills No. 41 - 45 198.27
Water Dist. #2 bills No. 41 - 45 3,111.63
CPF – Water District #2 bills No. 5 745.00

Resolution No. 107 – 07
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that all business having been transacted, this meeting be adjourned. This resolution was seconded by Mr. Jaques.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Absent
Mr. Biesemeyer: Absent
Ms. Neville: Yes
Mr. Jaques: Yes

The meeting was adjourned at 6:06 PM.

Ellen S. Estes, Town Clerk
April 26, 2007

William B. Ferebee, Supervisor
Paul R. Martin, Councilperson
Robert M. Biesemeyer, Councilperson
Marcy A. Neville, Councilperson
Lawrence Jaques, Councilperson