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Minutes of the regular Town Board Meeting held Tuesday, May 11, 2010, at 7:00 PM, at the Keene Town Hall. The following Town Board Members were present: William B. Ferebee, Supervisor, Paul R. Martin, Robert M. Biesemeyer, Marcy A. Neville and Lawrence Jaques, Members of Council. Also present were: 4 residents (including Donna Reed Austin, Tax Collector), Bruce Reed, Highway Superintendent, Debra Whitson, Town Attorney and Ellen Estes, Town Clerk.
The Chairman, Mr. Ferebee, called the meeting to order at 7:03 PM and invited everyone present to join in the Pledge of Allegiance.
Resolution No. 109 – 10
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the Minutes of the Public Hearing and regular Town Board Meeting held April 13th and the Minutes of the Bi-Monthly Town Board Meeting held April 27th, all be accepted as presented. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
Privilege of the floor was offered.
Jean Clifford gave a brief update on Golden Peaks saying they would be having their end of the season picnic on the 3rd Wednesday in June and she invited the Board Members to attend. She also gave the reminder that the day after meetings Tina Bell comes to give massages.
Donna Reed Austin was present to give her end of season Tax Collection Report. She gave everyone a copy and reviewed the numbers.
Mr. Martin asked how much the basic STAR amounts to, no one knew for sure.
When asked, Ms. Reed responded that the State pays the a total amount of $703,974 for their land.
Resolution No. 110 – 10
Mr. Martin offered a resolution and moved its adoption. Be it resolved, that the Town Board accept Ms. Austin’s 2010 Tax Collector Report. (This report has been attached to and made a part of these minutes.) This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
Mr. Jaques asked why there is a Town truck parked in Randy LeClair’s yard every day.
Mr. Ferebee said that is the truck Brendan LeClair is driving.
Mr. Jaques asked who changed the policy saying that when Ryan Estes was hired the policy was for the truck to be parked on Town property.
Mr. Ferebee said it had been done because it made no sense for Brendan to drive to the highway garage to pick up the truck and then report back to the Community Center to began his day.
Mr. Jaques suggested leaving the truck at the Community Center.
Mr. Ferebee said it was not a problem to make that change.
Mr. Jaques and Ms. Neville both said they felt it would look better that way.
Mr. Ferebee gave an update on the Water Dist. #2 project.
He said that Luck Construction have the sidewalks almost complete and that some paving is being done. He said Luck Construction have told him that they may be done by Memorial Day.
He said that Reale Construction has the tank done and are working on the pump house building and the digging to connect the two.
Mr. Reed said the highway paved Evergreen Lane and Beede Road today and will pave Holt Road and Mason Young Lane tomorrow. He said Luck Construction would be paving Market Street soon.
Marcy Neville asked how the insurance claim caused by the blasting was going. Mr. Ferebee said that the McDonough’s had opted to deal with the blasting company themselves, so he really had no up to date information.
Resolution No. 111 – 10
Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that at the request of the Keene Valley Neighborhood House, permission be given for use of Marcy Field for their 3rd annual Golf Ball Drop on Saturday, July 17, 2010. This resolution was seconded by Mr. Biesemeyer.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
Ms. Neville submitted a copy of the resolution she worked up regarding NYS DOT’s use of road salt. She said it might be a good idea if the Town Board reviewed this now and took action saying the plan for DOT’s use of road salt for Route 73 will be formulated soon.
She said that she understands that Minerva has had a problem with contaminated wells and suggested that Mr. Ferebee share this resolution with George Cannon. She also suggested sharing it with Robi Politi for North Elba.
Mr. Ferebee said he has already informed the Board of Supervisors that he will be asking for their support saying he would take this resolution to them.
Resolution No. 112 – 10
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the Town of Keene adopted the attached Road Salt Resolution, this resolution has been attached to and made a part of these minutes. This resolution was seconded by Mr. Biesemeyer.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
Mr. Martin said he has requested additional sodium testing be done saying it does not happen, he said he would be writing a memo to the Board asking that the old water systems be maintained for emergencies.
Ms. Neville pointed out that extra testing is being done in connection to the Au Sable River Association’s water quality project.
Mr. Ferebee said that sodium is tested in the monthly water quality testing and said he would supply the Board with the results.
The next discussion was in regards to a Resolution to Borrow Funds for the Holt House rehabilitation project.
Mr. Ferebee said this resolution is retroactive to April 28th saying it was necessary since the invoices must be paid prior to the grant money reimbursement.
Mr. Biesemeyer said he was not happy with the quality of the work being done on this project and asked the other to take a look.
Ms. Neville said she hadn’t been happy with the painting.
There was a discussion on what was planned for the floor, which is paint, some of the Board Members did not seem to think this would work.
Mr. Ferebee said Lauren Murphy will be at the Holt House tomorrow if anyone has questions.
When asked how much of the bid has already been paid, Mr. Ferebee said $45,000 out of $157,000.
Mr. Ferebee said there are things already planned to be fixed.
Resolution No. 113 – 10
The Town Board adopted Resolution No. 113 – 10, a Resolution Borrowing Funds. This resolution, in its entirety, has been attached to and made a part of these minutes.
Mr. Ferebee presented a Standard Work Day and Reporting Resolution that was advised by Patrick Bowen from the State Comptrollers Office.
Mr. Ferebee explained there is new regulation which more clearly defines the process of reporting time worked to the New York State Retirement System.
Resolution No. 114 – 10
The Town Board adopted Resolution No. 114 – 10, a Standard Work Day and Reporting Resolution. This resolution, in its entirety, has been attached to and made a part of these minutes.
The next discussion was in regards to the proposed Town Hall addition for court space.
Mr. Ferebee gave the Board Members the plans and bid package and said he was asking for suggestions.
Mr. Biesemeyer looked at the plans and said he would definitely go with an insulated frost wall. He also said suggested omitting the statement from the bid “Contractors submitting bids are welcome to suggest more cost effective practices”.
Mr. Martin initiated a discussion on heat. It was suggested that that the small square footage, insulated well, would be easy to heat with electric.
Mr. Ferebee said he would like to go out to bid on this project following the next Town Board Meeting.
Mr. Martin suggested Lauren Murphy, Christine Francis and the Board get together for a meeting regarding the Holt House project.
Mr. Ferebee suggested and the Board agreed to meet at the Holt House, at 4:30 PM, on Tuesday, May 25th.
Resolution No. 115 – 10
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the Town Board accept the Monthly Statement of the Supervisor for April, as presented, and place it on file with the Town Clerk. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
Resolution No. 116 – 10
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the following bills be accepted for payment, including those that were prepaid. This resolution was seconded by Mr. Biesemeyer.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
General Fund bills No. 174 – 197 $19,018.43
Highway Fund bills No. 59 - 66 15,670.90
Library Fund bills No. 43 - 51 1,259.21
Water Dist. #1 bills No. 19 - 20 138.72
Water Dist. #2 bills No. 22 - 24 88.96
Resolution No. 117 – 10
Mr. Ferebee offered a resolution and moved its adoption. Be it resolved, that the Town Board enter into Executive Session to discuss personnel & litigation. This resolution was seconded by Mr. Biesemeyer.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Yes
The Board Members entered into Executive Session to discuss personnel at 7:44 PM.
At 8:05 PM, Larry Jaques was excused from Executive Session and Debra Whitson, the Town Attorney joined the Board in Executive Session to discuss a litigation matter.
Mr. Jaques left the Board Meeting at this time.
Resolution No. 118 – 10
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the Town Board reconvene into regular session. This resolution was seconded by Mr. Ferebee.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Previously excused
The Town Board reconvened into regular session at 8:27 PM.
Resolution No. 119 – 10
Mr. Martin offered a resolution and moved its adoption. Be it resolved, that all business having been transacted, this meeting be adjourned. This resolution was seconded by Mr. Ferebee.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Previously excused
The meeting was adjourned at 8:32 PM.
Ellen S. Estes, Town Clerk
William B. Ferebee, Supervisor May 14, 2010
Paul R. Martin, Robert M. Biesemeyer, Marcy A. Neville
and Lawrence Jaques, Members of Council
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