Minutes of the Town Board Meeting held Tuesday, July 13, 2010, at 7:00 PM, at the Keene Town Hall. The following Town Board Members were present: William B. Ferebee, Supervisor, Paul R. Martin, Robert M. Biesemeyer, Marcy A. Neville and Lawrence Jaques, Members of Council. Also present were: Jeff Burnham and Mark Crawford, Town Health Insurance Reps., John Hudson, Building Code Officer, 2 residents and Ellen Estes, Town Clerk.

The Chairman, Mr. Ferebee, called the meeting to order at 7:00 PM and invited everyone present to join in the Pledge of Allegiance.

Resolution No. 142 – 10

Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the Minutes of the Town Board Meeting held June 8 th and the Minutes of the Special Town Board Meeting held June 28 th, be accepted as presented. This resolution was seconded by Mr. Martin.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Privilege of the floor was offered.

Jean Clifford gave a brief update on Golden Peaks saying they wouldn’t be having summer meetings but said they did have a few area trips planned for the summer.

Jeff Burnham briefly explained “Where does your insurance dollar go?” to the Board.

Mark Crawford said he would like to explain the implications the Federal Health Care Reform has on the Town of Keene. He said it really should have been called a “health insurance company reform”.

John Hudson, the newly appointed Building Code Officer, gave a brief update on the inspections, etc. he has performed since being appointed.

Resolution No. 143 – 10

Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the Town Board accept the following bids, opened this morning, for the addition to the Town Hall for new court space:

Hayes Contracting –

$85,800 base bid using alternate #1

82,900 base bid using alternate #2

Charles Segard Builders –

$64,500 base bid using alternate #2, including new handicapped ramp

5,000 additional for alternate #1

4,000 for demolition and removal of existing handicapped ramp

Brett Meyer –

$139,585 for full project

L.G. White –

$111,000 base bid

13,900 additional for alternate #1

7,900 additional for alternate #2

8,800 for demolition and removal of existing handicapped ramp

RJR Development –

$85,244 base bid using alternate #1

78,129 base bid using alternate #2

This resolution was seconded by Ms. Neville.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Mr. Ferebee said he would like Mr. Biesemeyer and Mr. Jaques review these bidding documents to make sure the Town gets what was called for in the specs. He said the Town Board could hold a Special Town Board Meeting to award the bid if necessary.

Mr. Martin said he would like to see the Town remove the existing handicapped ramp themselves.

Mr. Ferebee told the Town Board that the Town is still waiting to get their insurance money from Progressive to replace the ramp.

Mr. Biesemeyer said there is one bid close to the low bidder, but said it’s still too high. A couple of substitutions were discussed, Mr. Biesemeyer suggested meeting with the low bidder to review these areas.

Mr. Jaques suggested a meeting with all the bidders.

Mr. Biesemeyer asked what the finished floor called for, Mr. Ferebee responded saying it called for carpet.

The Board discussed repairing the handicapped ramp “in house”.

Mr. Ferebee said he thought the ramp was a separate part of the bid.

Mr. Jaques said he would be glad to meet with the low bidder saying they could clarify a couple things and mention the elimination of the ramp, which should have been kept separate in the bid.

Mr. Ferebee said he would call the low bidder to set up a time for him to meet with some of the Board Members and then a Special Town Board Meeting can be called to award the bid.

Mr. Ferebee explained that Richard Thomas’s widow has agreed to sell her 4 grave cemetery lot back to the Town, which will allow the Town Clerk to correct an error resulting in the adjoining lot having been sold twice in the 70’s. This returned lot will be issued to one of the owners of the adjacent lot.

Resolution No. 144 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the Town Board authorize the reimbursement, at today’s 4 grave value, of $500, be paid to Beverly Thomas for the return of cemetery lot # 336 in Norton Cemetery. This resolution was seconded by Mr. Biesemeyer.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 145 – 10

Ms. Neville offered a resolution and moved its adoption. Be it resolved, that at the request of Mt. Marcy Artisans, they be allowed to use Marcy Field for their 18 th Annual Arts and Antiques Show on August 28 th & 29 th. This resolution was seconded by Mr. Jaques.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 146 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that at the request of the Keene Valley Neighborhood House, they be allowed to use Marcy Field, on the oval, for their 3 rd Annual Flaming Leaves Car Rally on September 25 th. Also, at the request of Mike Hartson, space near the Holt House be allowed for use for the Keene Hill Climb Reunion on the same day. This resolution was seconded by Ms. Neville.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Mr. Ferebee asked for a resolution of support in response to the request from the Keene Valley Hose and Ladder Co.

Resolution No. 147 – 10

Ms. Neville offered a resolution and moved its adoption. Be it resolved, that the Town Board of the Town of Keene show their appreciation and support for the time and efforts put forth by the Volunteers of the Keene Valley Hose and Ladder Co. #1, not only at this time of fund raising thru their Annual field day to be held Sunday, August, 1 st, but all year long. This resolution was seconded by Mr. Martin.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 148 – 10

The Town Board adopted Resolution No. 148 – 10, A Smart Communities Resolution, this resolution has been attached to and made a part of these minutes.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 149 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that at the request of Jerry Smith, on behalf of Howard Wilkins, Mr. Wilkins be allowed to connect his two (2) two grave lots in Norton Cemetery, Nos. 564 & 577 by using the pathway. This resolution was seconded by Mr. Ferebee.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 150 – 10

Mr. Ferebee offered a resolution and moved its adoption. Be it resolved, that the Town Board rescind Resolution No. 66 – 10, which set a fee equivalent to a single burial lot for each pathway consolidated into cemetery plots. This resolution was seconded by Mr. Jaques.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 151 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the Town Board accept the Water District #1 Anticipated Water Rents for 2010 as prepared by Paula McDonough, Water Billing Clerk. This resolution was seconded by Mr. Biesemeyer.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Mr. Ferebee said that the water rents for Water District #2 are still being tweaked because of the debt payments.

Mr. Biesemeyer asked if the vacant lots are being charged a debt payment saying someone who had been billed had approached him about it.

Mr. Ferebee said that all vacant lot owners will be receiving statements.

Resolution No. 152 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that the Town Board accept the Supervisor’s Financial Statement for June and place it on file with the Town Clerk. This resolution was seconded by Mr. Biesemeyer.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

Resolution No. 153 – 10

Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the following bills be accepted for payment, including those that were prepaid. This resolution was seconded by Mr. Jaques.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

General Fund bills No. 249 – 307 $53,132.80

Highway Fund bills No. 85 – 100 30,408.68

Library Fund bills No. 60 – 70 1,342.72

Water Dist. #1 bills No. 26 – 28 961.62

Water Dist. #2 bills No. 31 – 36 2,158.25

Resolution No. 154 – 10

Mr. Jaques offered a resolution and moved its adoption. Be it resolved, that all business having been transacted, this meeting be adjourned. This resolution was seconded by Mr. Biesemeyer.

Roll Call Vote:

Mr. Ferebee: Yes

Mr. Martin: Yes

Mr. Biesemeyer: Yes

Ms. Neville: Yes

Mr. Jaques: Yes

The meeting was adjourned at 8:03 PM.

Ellen S. Estes, Town Clerk

July 22, 2010

William B. Ferebee, Supervisor

Paul R. Martin, Councilperson

Robert M. Biesemeyer, Councilperson

Marcy A. Neville, Councilperson