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Minutes of the Bi-Monthly Town Board Meeting (also serving as End of the Year Meeting) held Tuesday, December 29, 2009, at 5:30 PM, at the Keene Town Hall. The following Town Board Members were present: William B. Ferebee, Supervisor, Paul R. Martin, Robert M. Biesemeyer and Marcy A. Neville, Members of Council. Absent: Lawrence Jaques, Member of Council. Also present were: Lauren Stack, Assessor and Ellen Estes, Town Clerk.
The Chairman, Mr. Ferebee, called the meeting to order at 5:35 PM.
Mr. Ferebee turned the floor over to Ms. Stack.
Ms. Stack said she was present at the request of the Board to give them an end of the year update and her focus on next year.
She said her new clerk has finished the filing and to continue on with more entailed work he would need training. She said this needs to be weighed against the cost of training.
She informed the Board that her office is in need of a Town wide data re-collection. She said the information on file in her office is hit and miss on new data and she is requesting money in her budget to get the help needed to keep this from turning into a 3 year project. She said the information turned over to her is in worse shape than she thought. She said she is in possession of building permits and that information on property record cards may be misrepresented, incorrect or missing.
Mr. Biesemeyer suggested beginning with someone local and familiar with the properties doing some weeding out.
The Board discussed hiring someone who may already be trained in data collection. Ms. Stack informed the Board that the standard rate of pay for collection is $10.00 a parcel.
The Board discussed the possibility of Alan Porter being interested in doing “street work” and already being familiar with the inventory.
She said she was not sure how many residential parcels there are, saying she would check.
She said it would be best to get this done all in one shot, taking 5 or 6 months to complete. She said ideally she would like to see each property detailed and each parcel land typed. She said she would like to see the data collector go to each residential property with an information card and if it looks like there are discrepancies in the information she would like all new information, new measurements, etc.
Ms. Stack said her concern was that the person who agrees to this project stays to the end. She said that she will ask this individual to take a data collection class so that they both do the work the same.
Mr. Martin suggested that Ms. Stack work on a job description.
Ms. Stack informed the Board that there would be no Town wide increase in assessment this year.
The Board and Ms. Stack then had a brief discussion regarding the assessed value on State land.
In closing, Mr. Ferebee asked Ms. Stack to get him the information on the number of residential parcels and her job description.
Resolution No. 212 – 09
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that at the request of the Adirondack Farmers Market, they be allowed exclusive use of Marcy Field on August 8th, 2010, until 6:00 PM, to hold a celebration for their vendors. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Absent
Resolution No. 213 – 09
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that at the request of East Branch Friends of the Arts, they be allowed to use Marcy Field, Sunday, June 20th, for their annual Kite Fest. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Absent
Mr. Ferebee gave a brief update on the Water Dist. #2 Project.
He said that everyone is on the new main, that all the laterals are in and that the Construction Companies will be back in the Spring.
He also said that in the first 12 hours on the new main, 116,000 less gallons were pumped.
There was a very brief discussion regarding an Insurance Claim regarding the blasting incident that caused damage to the McDonough residence.
A second law suit was discussed regarding damage to the Ray Manley property caused on Sept. 28th, when a water lateral changed by Luck Brothers was left on, which had previously been off, causing the basement to fill with water. Mr. Ferebee said this issue has been resolved by the insurance companies.
Next was a brief discussion regarding the parking lot issue in Keene Valley.
Mr. Biesemeyer suggested that “Private Drive – No Thru Traffic” be posted on Mrs. Senecal’s driveway.
It was also suggested that a sign be posted on the Town side of the parking lot, at the connector, stating “Do Not Enter”.
Mr. Ferebee thanked Ms. Neville for staining the new Town Hall windows. Everyone agreed they look great!
Mr. Martin said he did not get his belongings moved out of the hangar before the snow came and offered to pay rent for the storage.
The Town Board said they didn’t want rent and that it was okay to wait and move it out in the Spring.
Resolution No. 214 – 09
The Town Board adopted Resolution No. 214 – 09, a Resolution Transferring Funds. This resolution, in its entirety, is attached to and made a part of these minutes.
Resolution No. 215 – 09
Ms. Neville offered a resolution and moved its adoption. Be it resolved, that at the request of Mrs. McDonough, permission be given to continue to transfer funds between accounts in the 2009 Budget in preparation of closing those books. This resolution was seconded by Mr. Martin.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Absent
Resolution No. 216 – 09
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that the Town Board approved the following bills for payment, including those that were prepaid. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Absent
General Fund bills No. G569 – G608 $ 56,585.20
Highway Fund bills No. H184 – H195 27,981.33
Library Fund bills No. L116 – L123 2,428.52
Water District #1 bills No. K55 – K59 1,899.60
Water District #2 bills No. KV68 – KV74 6,497.05
CPF – Water District #2 No. 47 – 52 661,469.33
Resolution No. 217 – 09
Mr. Biesemeyer offered a resolution and moved its adoption. Be it resolved, that with all business having been transacted, this meeting be adjourned. This resolution was seconded by Ms. Neville.
Roll Call Vote:
Mr. Ferebee: Yes
Mr. Martin: Yes
Mr. Biesemeyer: Yes
Ms. Neville: Yes
Mr. Jaques: Absent
The meeting was adjourned at 6:44 PM.
Ellen S. Estes, Town Clerk
January 5, 2010
William B. Ferebee, Supervisor
Paul R. Martin, Councilperson
Robert M. Biesemeyer, Councilperson
Marcy A. Neville, Councilperson
Lawrence Jaques, Councilperson
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